Conflict of Interest Disclosure Statement
Pike County Community Foundation grants committee members are knowledgeable and active in the community. Therefore, conflicts of interest and appearance of conflicts of interest are natural. To insure that the grant decision-making process is free from such conflicts and appearance of conflicts, committee members are required to fully disclose, on a grant-by-grant basis, all affiliations that constitute a conflict of interest or appearance of conflict of interest. The grants committee should adhere to the following guidelines:
Conflict of Interest
An affiliation is deemed to exist if a committee member is related, by blood or marriage, with any individual applicant for a grant, if a committee member or a member of his or her immediate family is associated with an eligible organization or its auxiliary or other support group as a director, trustee, officer, or employee, or if a committee member or a member of his or her immediate family has a financial interest in the eligible organization as, for instance, a professional fund raiser or financial advisor; an independent contractor who has received fees or payments from the organization within the year preceding the filing of the grant application; or a contributor, directly or through an entity which he or she controls, of an amount which is more than five percent of the organization’s annual budget for its fiscal year ending within the year preceding the filing of the grant application or any amendment thereto and which is more than $1000.
“Immediate family” is defined as a committee member’s spouse and any child. However, appearance of conflict may involve relationships beyond the immediate family.
Each committee member who is involved in the grant review process shall disclose any affiliations with organizations applying for support and any relationship, by blood or marriage, with any individual applicant for a grant. Upon disclosure of a conflict of interest or appearance of a conflict of interest, the committee chair shall rule whether or not a conflict actually exists.
Discussion and Voting
Any member of the committee deemed to have a conflict of interest or appearance of a conflict of interest may participate in the discussion of a grant applicant at the discretion of the committee chair but shall be disqualified from voting on that particular grant applicant.
Recording the Conflict of Interest
Whenever a committee member discloses a conflict of interest, the secretary of the committee shall note this fact and the actions taken by the committee chair in the committee meeting minutes.
Notice of Conflict of Interest Policy
A copy of the Conflict of Interest Statement shall be provided to each person involved in the review process, and the committee chair will call the rules to the attention of all such persons at the beginning of each new grants review process.